When planning a business meeting, team workshop, or client presentation, choosing the right space is key to setting the tone for success. But one of the most common questions professionals ask is: how much does it actually cost to rent a meeting venue?
The short answer: it depends on the city, amenities, duration, and capacity. However, having a clear idea of the average pricing can help you budget more accurately and avoid surprises.
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List Your SpaceFactors that influence meeting venue costs
- Location: Prime business districts or central neighborhoods tend to be more expensive. For example, venues in New York City or San Francisco will cost more than those in smaller cities.
- Size and capacity: A small meeting room for 6–10 people will be cheaper than a conference space designed for 50 attendees.
- Amenities: AV equipment, high-speed Wi-Fi, whiteboards, coffee service, and breakout areas can affect the final price.
- Duration: Hourly rentals may range from $25 to $200/hour, while daily rates typically go from $150 to over $1,000 per day, depending on the space.
- Type of venue: Spaces in boutique hotels, coworking offices, or design studios often come with premium features—and prices.
National averages by tier
- Small meeting rooms (6–10 people): $40–$85/hour
- Mid-size boardrooms (10–20 people): $75–$150/hour
- Large corporate spaces (20–50 people): $150–$300/hour
Keep in mind that many hosts offer discounted rates for full-day bookings or recurring clients.
Why use SpacePal to book a meeting venue?
With SpacePal, you can easily filter by location, size, amenities, and budget. Whether you need a quiet spot for interviews or a modern conference space with all the extras, we help you find venues that match your needs—and your wallet.
Start exploring meeting venues near you today and simplify your next business event.
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