Organizing an event usually starts with a simple question: Where do we do it?
And many times, that's where the problem begins.
At SpacePal we see incredible spaces every day… and also mistakes that happen more often than they should. That's why we've gathered the most common ones so you can avoid them before booking.
1. Choosing the space only for the photos
Photos are important, but they don't tell the whole story.
A space can look spectacular and not work for your event. Low ceilings, poor acoustics, little circulation, or difficult lighting usually become apparent only when it's too late.
👉 Tip SpacePal: always read the complete description and check details like square meters, actual capacity, and recommended use type.
2. Underestimating the number of people
One of the most frequent mistakes: “they can fit, we're tight but fine”.
It almost never turns out well.
The maximum capacity is not always the comfortable capacity. And in social or creative events, movement is key.
👉 Think about the space not just for being, but for moving, chatting, and circulating.
3. Not checking schedules and restrictions
Sound, schedules, type of music, vendor access. All of that matters.
Many bad experiences are not related to the place, but to not having read the conditions.
👉 Before booking, make sure to:
- Permitted hours
- Sound restrictions
- Cleaning and closing policies
An ideal space is one that adapts to the event, not one that restricts it.
4. Not considering the space according to the event's objective
A meeting is not the same as a celebration.
Nor is a photo session the same as a workshop.
Choosing a “pretty” space without thinking about what you need it for often leads to events that don't quite work out.
The space needs to help make that happen.
5. Leaving the decision to the last moment
When the space is chosen hastily, options are given up.
The best places are often booked early, especially on key dates. Choosing in advance allows for better comparison, asking questions, and making better decisions.
👉 Booking in advance not only provides peace of mind: it opens up more possibilities.
A good event starts before the event
It starts when you choose well where it will take place.
Avoiding these mistakes does not guarantee that everything will go perfectly, but it greatly increases the chances that the space will work in your favor rather than against you.
Explore real spaces, with clear info and no surprises, at SpacePal.